Disability Support Services

Our Purpose
The purpose of Disability Support Services (DSS) is to adapt the College's general services to the specialized individual needs of otherwise qualified students with disabilities, for the purpose of providing equal access to all programs and facilities. 

Consistent with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act, College of The Albemarle is committed to equality of educational opportunity and ensures that no qualified person shall by reason of a disability be denied access to, participation in, or the benefits of any program or activity operated by the College. Each qualified person shall receive reasonable accommodations to ensure equal access to educational opportunities, programs, and activities. 

Disability Support Services Student Handbook

Requesting Services
Students who request reasonable accommodations must self identify and register with the Office of Disability Support Services. Elizabeth City and Edenton-Chowan students should contact the Director of Disability Support Services/Counselor while Dare students should contact the Counselor/Advisor. Edenton-Chowan students may contact the Assistant Dean for brochures and forms.

A student requesting reasonable accommodations must complete a Request for Accommodations and submit documentation of the disability (as defined by the ADA and Section 504) by a qualified professional.

Requests for Accommodation without documentation will be kept on file for one year.  In the event of a year or more lapse in enrollment, a student must submit a new Request for Accommodations Form and in some cases updated documentation.

The documentation should include:

  1. A current diagnostic statement identifying the disability
  2. The date of the current diagnostic evaluation
  3. The date of the original diagnosis
  4. A description of the diagnostic criteria and/or the diagnostic test used
  5. A description of the current functional impact
  6. All treatments, medications, assistive devices/services currently prescribed or in use
  7. The credentials of the diagnosing professional
  8. A description of expected progression or stability of the impact of the disability over time
  9. Professional recommendations regarding accommodations and services.

For more documentation information on various disability types, select from the following:

Learning Disabilities (LD)
Medical/Mobility/Sensory Impairments
Psychiatric/Psychological Disorders
Attention Deficit/Hyperactivity Disorders

The student and the Director of Disability Support Services/Counselor, Assistant Dean or the Counselor/Advisor will develop an accommodation plan based on sufficient documentation and individual needs. Educational Accommodation Notices will be provided to the student. The student will be responsible for notifying instructors of reasonable accommodations and providing the notices to instructors. 

Self-identification and providing documentation can be initiated at any time; however, the student must allow reasonable time (4 weeks) for some accommodations to be implemented. 

Differences in Programs (High School, Dual Enrolled)
The requirements and procedures relating to disability services vary between public schools (K12) and college.
Major Differences Between High School and Postsecondary Disability Services.pdf
Career and College Promise Disability Support Services.pdf
Dual Enrolled students should follow the same procedures as other college students.

Release of Confidential Information
Please provide the Release of Confidential Information Form to doctors, schools, or other agencies needing to release information. 

Assistive Technology
COA provides sites with assistive technology.

Appeals Procedures for Issues Concerning Disability Support Services
An instructor or student who believes that an accommodation is not appropriate or a student who believes that he or she has received unfair or improper treatment regarding a disability should address the problem informally through discussion with the Disability Support Services Director/Counselor at the Elizabeth City or Edenton-Chowan campus or the Counselor/Advisor at the Dare campus. 

The Director, Disability Support Services/Counselor (Elizabeth City), Assistant Dean (Edenton-Chowan Campus) or the Counselor/Advisor (Dare County Campus) may convene a meeting with the individuals involved to resolve the concern. 

If the concern is not resolved satisfactorily, the instructor or student may submit a formal appeal in writing to the Vice President, Student Success and Enrollment Management or designee. In order to ensure a prompt resolution, the appeal must be submitted as soon as possible and no later than 10 college working days after the alleged improper treatment occurred. The appeal must be dated and signed by the student and must include the following: 

  1. A detailed description of the alleged improper treatment;
  2. An identification of the person, policy, or procedure against whom or what the appeal is filed;
  3. An explanation of the steps taken in an effort to resolve the appeal at the informal level; and
  4. A description of the instructor's or student's idea of a satisfactory resolution.

The Disability Support Services Committee will hear the concern, determine a resolution and provide written notification of the findings and resolution to all involved parties within three college working days.

The student may make a written appeal to the Vice President, Student Success and Enrollment Management within five working days of receiving the resolution from the Disability Support Services Committee. The Vice President’s decision will be final.

Contact Information - Disability Support Services

Elizabeth City Campus
Pauline Younger
Disability Services Coordinator
AE 119
(252) 335-0821 x 2277
Fax: (252) 335-2011

Edenton-Chowan Campus
Dr. Amanda Hodges
Interim Dean, Counselor/Advisor
Office 501
(252) 482-7900 x 2437
Fax: (252) 482-7999

Dare Campus
Martha Johnson
Assistant Dean, Student Success and Enrollment Management
Office 104 (A)
(252) 473-2264 x 223
Fax: (252) 473-5497

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