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Additional Covid-19 ResourcesCleaning Supplies & Covid-19 Incident Reporting

Covid-Related Cleaning Supply Chaiformn

Content last updated: July 30, 2020

How to Request Supplies

To obtain cleaning and disinfecting supplies related to Covid-19, please follow the following steps.

  • Masks, gloves, thermometers and hand sanitizer are available at Central Supply COA – Elizabeth City.
  • To request hand wipes, disinfectant and cleaning supplies, please submit a support ticket by visiting the COA Help Desk and following the prompts. Note: Supplies are controlled and will be issued in single amounts per class.
  • Submit a support ticket for special requests for additional disinfecting to a specific room or building due to large group meetings.

Current Inventory Levels for Covid-Related Supplies

To continue to be as safe as we can, COA has made investments in equipment that allows us to clean and disinfect large rooms and buildings in a timely fashion. This equipment is controlled by the Custodial Department.

Item On Hand Desired Levels
Disposable masks 1950 2,000
Cloth masks 779 800
Chemical for four backpack fogging machines 160 gallons 100 gallons
Clorox™ wipes 176 containers 200 containers*
Hard surface disinfecting wipes 96 containers 150 containers*
Disinfectant spray 90 cans 150 cans*
GermX™ Hand Sanitizer, 32 oz 292 containers 200 containers
PH7Q concentrate 7.5 gallons 5 gallons
Clorox Clean Up Spray bottles 16 bottles 100 bottles*
Clorox Germicidal Bleach, 64 oz 32 jugs 50 jugs*
Gloves medium: 4,000; large: 4,000; extra large: 2,000 10,000

*Items that are below desired levels are on order or backorder. Items that are above desired levels will be allowed to drop to desired levels and placed on order to replenish.

Covid-19 Incident Reporting

Report a Covid-Related Incident

Covid-19 reporting is very important to COA. The following items need to be reported via an incident report:

  • Covid-19 Behavior/Safety
  • Covid-19 Health/Other
  • Covid-19 Notification/Tested
  • Covid-19 Exposed/Contact/Notification
  • Covid-19 Self Quarantine
  • Covid-19 Sent home

Strict confidentiality is maintained during this reporting.

Employee Reporting Flow

All employee-related items are sent directly to the Director of Human Resources. The Director of Human Resources will then make the needed notifications to the chain of command to initiate specific actions.

  1. Employee incident report is sent to the Director of Human Resources
  2. Director of Human Resources notifies the Public Information Officer
  3. Public Information Officer notifies the Health Department
  4. President, Chief Operating Officer and Vice President of the department are notified
  5. Chief Operating Officer contacts Lead Custodian to begin cleaning process
  6. Full disclosure/location are published
  7. Supervisor notified as needed

Student Reporting Flow

  1. Student incident report is sent to the Vice President, Student Success and Enrollment Management
  2. Vice President, Student Success and Enrollment Management notifies the Accessibility and Conduct Coordinator
  3. Accessibility and Conduct Coordinator notifies the Public Information Officer
  4. Public Information Officer notifies the Health Department
  5. President, Chief Operating Officer, Dean and Director of Human Resources are notified
  6. Dean notifies the Instructor that a student Covid-related report was submitted
  7. Full Disclosure/location published

“What will happen if we have a confirmed positive for Covid-19 on campus or identify someone who was on campus?”

COA’s Public Information Officer will contact the local health officials for assistance in determining a plan of action for the college.

Administrators will work closely with local health officials to determine if a short-term closure (for two to five days) of all campus buildings and facilities is needed. Depending on the situation, we may only need to close buildings and facilities that had been entered by the individual(s) with Covid-19. This initial short-term class suspension and event and activity cancellation allows time for the local health officials to gain a better understanding of the Covid-19 situation and for custodial staff to clean and disinfect the affected facilities. It also allows the local health officials and administrators to determine appropriate next steps, including whether an extended duration is needed to stop or slow further spread of Covid-19.


CDC: “Students at Institutions of Higher Education”

CDC: “Quarantine If You Might Be Sick”

CDC: “10 things you can do to manage your Covid-19 symptoms at home”


Security will play a major roll with the current procedures that are in place in order for COA to continue face-to-face instruction. Current procedures that are in place and will be enforced 100 percent of the time are:

Face masks are required while inside a COA building unless you are an employee and in your office or work space. The exception to this is if you have a medical condition that allows no mask. You must provide a medical note to the Director of Human Resources. No additional proof or documentation is required if an employee has been granted a reasonable accommodation under the American with Disabilities Act from the Human Resources Office for exemption.

Social distancing is required. Security will monitor gatherings in the hallways and outside gathering areas to ensure no gatherings of more than 10 people. Security will also ensure that students and staff members waiting in lines are practicing social distancing. COA has placed markers on the floor to help with maintaining the required six-foot separation.

Other items to pay attention to:

  • No more than two people in restrooms
  • No more than one person on the elevators

Security has the authority to remove students from the campus for a period of up to two days if the student/students fail to become compliant.

As we move forward and we start to reopen certain parts of the campuses, we will need to modify our security posture to provide additional access locations.

At this time, each campus has security manning the central point of entry. COA – Edenton-Chowan has a modified version of this due to the layout of COA’s footprint at this location.

In the future, our security posture will depend primarily on the State and Federal requirements in place, and the needs of COA.

Student Building Access

All campus locations are currently using a single point of entry, and will continue to do so until the Covid-19 situation improves.

Campus Building Entrance/Exit
COA – Elizabeth City AE Primary entrance will be the main entrance located at the front of the building
COA – Elizabeth City A Primary entrance will be through the front entrance of building AE
COA – Elizabeth City Library Primary entrance will be the main entrance to the Library
COA – Elizabeth City C Primary entrance will be the entrance at the rear of the building; Early College will use the front entrance for entering and exiting
COA – Elizabeth City FC Primary entrance will be the main entrance located at the front of the building
COA – Elizabeth City Owen Center Primary entrance will at the rear of the building main entrance — do not use the YMCA entrance
COA – Elizabeth City Performing Arts Center Primary entrance will be the side entrance by the water fountain unless there is an event; Event entrance will be the main entrance COA – Currituck Main entrance COA – Dare,
205 Highway 64 S., Manteo, NC 27954
Primary entrance to each building COA – Dare,
205 Highway 64 S.
Professional Arts Building Primary entrance at the front of the building COA – Edenton-Chowan Primary entrance at each building