The mission of College of The Albemarle’s (COA) Accessibility Services is to adapt the school’s general services to the specialized individual needs of persons with disabilities, and provide equal access to all programs and facilities.
Consistent with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act, COA is committed to equality of educational opportunities and ensures that no qualified person shall by reason of a disability be denied access to, participation in, or the benefits of any program or activity operated by the college. Each qualified person will receive reasonable accommodations to ensure equal access to educational opportunities, programs and activities.
Requests and Appeals
To schedule testing, please complete the testing accommodations request form.
If you need accommodations for class, please submit your request four weeks in advance. Requests made after four weeks will be accommodated to the best of our ability.
Requests for accommodation without documentation will be kept on file for one year. If you enroll after a year or more, you will need to submit a new request, and in some cases provide updated documentation.
Documentation should include:
- A current diagnostic statement identifying your disability
- The date of the current diagnostic evaluation
- The date of the original diagnosis
- A description of the diagnostic criteria and/or the diagnostic test used
- A description of the current functional impact
- All treatments, medications, assistive devices and services currently prescribed or in use
- The credentials of the diagnosing professional
- A description of expected progression or stability of the impact of your disability over time
- Professional recommendations regarding accommodations and services
Once documentation is received the student and support representative will develop an accommodation plan based on the documentation and student’s specific needs, and an educational accommodation notices will be provided for the student to sign.
The Accessibility Coordinator will send your plan of accommodation to your professors at the beginning of every semester. It is the student’s responsibility to advise their professor when they would like to use their accommodations.
Testing accommodations must be requested through the Accessibility Coordinator 48 business hours before the exam. Plans of accommodation are valid for one academic year. At the beginning of each academic year, the student must update, and sign a new plan of accommodation. To schedule your test, please complete the testing accommodations request form.
Unsigned plans of accommodations will be kept on file for one year. If a student does not sign the plan of accommodation, the document will not be released to professors, and accommodations will not be provided.
You can also email firstname.lastname@example.org for a request form that can be signed electronically.
Accessibility Services for Dual-Enrolled High School Students
The requirements and procedures relating to accessibility services differ between public schools (K through 12) and colleges. The plan of accommodation provided by COA may not mirror accommodations provided in the high school setting. While we will try to maintain alignment, accommodations included in 504 and IEP plans written at the high school level may not always be offered through COA. The Accessibility Services Coordinator will review documentation provided by the student or high school, and develop a plan of accommodation based on the student’s needs. Once the plan of accommodation is developed, the Accessibility Coordinator will send it to the high school to be signed by the student and school representative and returned. Once the signed documents are received, the student’s professors will receive the accommodation notices.
Plans of accommodation must be updated and signed each calendar year. If receiving testing accommodations, students must request the accommodation 48 business hours before the exam.
Release of Confidential Information
Please provide the release of confidential information form to any doctors, schools or agencies that need to release information.
If the issue is not resolved to your satisfaction, a formal appeal may be submitted in writing to the Vice President of Student Success and Enrollment Management (or designee). In order to ensure a prompt resolution, the appeal must be submitted as soon as possible and no later than 10 college working days after the alleged improper treatment occurred. The appeal will need to be dated, signed and include the following:
- A detailed description of the alleged improper treatment
- An identification of the person, policy, or procedure against whom or what the appeal is filed
- An explanation of the steps taken to resolve the issue at an informal level
- A description of the instructor’s or student’s idea of a satisfactory resolution
The Accessibility committee will hear the concern, determine a resolution and provide written notification of the findings and resolution to all involved parties within three college working days.
You may make a written appeal to the Vice President of Student Success and Enrollment Management within five college working days of receiving the resolution from the Accessibility committee. The Vice President’s decision will be final.
Student Services is here to help you access COA’s educational opportunities, programs and activities, and we welcome your questions and feedback. Feel free to stop by our offices or call to schedule an appointment.
Accessibility and Student Conduct Coordinator
COA – Elizabeth City: AE 143
252-335-0821 ext. 2277